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School Site Council » Bylaws




Name of Council

The name of the council shall be the Ybarra School Site Council

Responsibilities of Council

The School Site Council Shall:
A. Develop and recommend to the Board an improvement plan for the
School which includes but is not limited to all the required elements described in appropriate sections of the Education Code and which falls within the broad goals and objectives adopted by the Board of Education. The principal must independently verify that the plan meets the requirements of the Board of Education’s goals and objectives, State and Federal mandates, and is fiscally sound.

B. Present the School Improvement Plan simultaneously to the Board of Education and the Administration two weeks before the Board is to take whatever action necessary.

C. Review the implementation and effectiveness of the Program. This review shall not interfere with the normal operation of the school and shall be conducted not more that two times each school year. The Site Council shall report the results of the interim reviews to the Board of Education.

D. Use the interim review and any other pertinent data for updating the School Improvement Program for the next year and for reviewing the current and projected budgets for the program.

E. Establish, with the assistance and advice of the principal, its internal operation and decision making procedures.
F. Conduct all meetings in public.
Section 1 – Composition

There must be parity of the School Site Council between (1) school site employees ( the principal, classroom teachers, and other personnel) and (2) nonschool employees (parent and /or other community members).

The Ybarra School Site Council must include the principal, one other school personnel, and three teachers, plus five parents and/or community members selected by parents. “Other school personnel” is defined as persons who “work with students on a direct and regular basis” such as counselors and classified staff, including paraprofessionals and instructional aides. In addition, the parents and community members cannot be in the employment of the school district.

Section 2 – Term of Membership

All members of the council shall serve for a two-year term. However, in order to achieve staggered membership, one-half, or the nearest approximation thereof, of the members representing teachers and other school personnel (except the principal) shall serve for a one-year term only during the first year of the council’s existence, all terms shall be two years in length. At the first regular meeting of the council, a chance method shall be used to determine which members shall serve one-year terms. At the conclusion of a member’s term, at least one year shall elapse before such member may be selected to a new term.

Section 3 – Selection of Members

A. Membership on the Site Council shall be determined by open nomination of candidates by their peers at a meeting held for that purpose. A democratic balloting or electoral process within each group shall determine members from those nominated.
B. All members must be peer selected through the democratic processes described below:

1. Elections shall be held at each school to allow teachers to elect
the teacher representatives and the other school personnel to elect their representative(s) and alternates who will fill vacancies as they occur.

2. Principals will send a bulletin to all parents in their attendance areas informing them of a special meeting for the purpose of selecting School Site Council representatives. The bulletin will contain a tear off sheet which will have a space for parent indication for interest or non interest in serving as a representative.

3. The principals will also notify the Public Information Office about the special meeting. The Public Information Office will prepare an announcement for publication indicating the date, time, and purpose of the meeting and invite community members in the attendance area to participate.

4. At the special meeting, nominations will be made for official representatives and their alternates. Selection will be by secret ballot.

C. The required composition of the Council must be maintained.

D. The principal will assist each peer group in organizing selection processes but will not participate or monitor balloting or other selection procedures.

Section – 4 Voting Rights

Each member shall be entitled to one vote and may cast that vote on each matter submitted to a vote of the council. Absentee ballots shall not be permitted. At least 6 members must be present.

Section – 5 Termination of Membership

A member shall no longer hold membership should he or she cease to be a resident of the area or no longer meets the membership requirements under which they were selected, e.g. a parent becomes employed by the district. Membership shall be terminated by two-thirds affirmative vote of all council members if any member is absent for a period of three consecutive meetings or late by 15 minutes, without any attempts to fulfill membership responsibilities, e.g. reviewing minutes and/or contacting chairperson.

Section – 6 Transfer of Membership

Membership in the School Site Council is not transferable or assignable.

Section – 7 Resignation

Resignation will be accepted only upon written notice to chairperson.

Section -8 Vacancy

Any vacancy because of death, resignation, disqualification or otherwise on the council shall be filled for the remainder of the term by appointment of the designated alternate.

Alternates will fill vacancies of regular Site Council members according to a rank order established at the time of election. Alternates will be required to uphold the responsibilities of the regular Site Council members as stated in the Bylaws. Should the number of alternates be exhausted, a special election by the peers conducted by the council will be held.

At the May meeting, vacancies which come about as a result of the process of staggered membership, will be filled by the democratic process of open elections, always keeping the same composition as established in Article III, Section 1.

Section 1 – Officers

The officers of the Ybarra School Site Council shall be a chairperson, vice chairperson and secretary.

Section – 2 Election and Term of Office

A. All officers shall be elected by ballot at the june meeting, written notices of the meeting have been given.

B. New officers shall assume their duties at the close of the June

C. No member shall hold the same office more than two years in

D. Should an officer resign before new elections are held, the council shall, by special election, elect a member in good standing to assume the unexpired term.

E. If the chairperson is a staff member, the vice-chairperson shall be a parent/community member or if the chairperson is a parent/community member the vice-chairperson shall be a staff member.